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Graduate Administrative Assistant at Mercy Corps Nigeria

About the Company

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. In Nigeria, Mercy Corps has worked since 2012 by focusing its programming on adolescent girls’ empowerment, economic development, conflict mitigation, and humanitarian response. With the insurgency spilling over from the Northeast of Nigeria and causing displacement of millions of individuals, Mercy Corps started its humanitarian response in 2014 to address the rising humanitarian needs.

Job Title

Administrative Assistant

Job Location

Maiduguri, Borno

Reference Number

MDG/HUMOPS/2018/00039

Program / Department Summary

With the insurgency affecting North East Nigeria and displacing millions of people, Mercy Corps is expanding its humanitarian programming to support the conflict-affected population.
As a result of the wide-scale needs, Mercy Corps is scaling-up food security, non-food items, nutrition, protection, livelihoods, and water sanitation hygiene (WASH) activities in Dikwa, Ngala, Damboa, Gwoza, Bama and Jere Local Government Areas in Borno State to address emergency needs.

General Position Summary

Mercy Corps is looking for an strong Administrative Assistant who will be required to perform program support Administrative duties in a timely and effective manner.

Essential Job Functions

Asset Management:
-Assist in maintaining the asset records for the field office
-Assist in ensuring that all the items bought that fall under Asset category according to MC Policies are properly registered on the Asset Register with all the required information
-Assist in maintaining a softcopy and manual filing system of the Asset Register for Maiduguri Office
-Liaise with all staff on Assets Management, movement and monitor if the register is properly maintained and matches with the softcopy.
-Assist in ensuring quarterly reviews and physically crosscheck the Asset Register with the assets to ensure the asset tags are available on the assets and update the assets condition – depreciation if applicable.
Administration:
-Assist in maintaining staff attendance record.
-Receive Log in and distribute incoming mails and correspondence.
-Greet and receive all visitors, suppliers etc and direct to proper person or department.
-Assist in monitoring contracts (hotels, car hire, generator servicing, security, property, cleaners etc) and notify the -Admin & Logistic officer of expiry dates.
-Assist in managing appropriate filling system of all correspondence.
-Assist in monitoring activities of the Chef, cleaners, gardeners and security guards.
-Assist in Monthly collation of supplies and raising purchase request for replenishment.
-Assist in monthly stock inventory and manage distribution of all office supplies.
-Assist in ensuring that the office ambiance is regularly monitored and maintenance addressed.
-Assist in any other necessary administrative and office management details.
-S/he is responsible for ensuring the staff movement board in Maiduguri office is updated weekly.
-Any other duty as assigned
Security:
-Ensure compliance with security procedures and policies as determined by country leadership.
-Proactively ensure that team members operate in a secure environment and are aware of policies.
Organizational Learning:
-As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries:
-Mercy Corps team members are expected to support all efforts toward accountability, specifically
to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Knowledge and Experience

A Degree in Accounting, Economics, Management, Business Management, or related field.
1 -2 years’ experience in Administration with strong organizational skills, ( with international NGOs is an asset)
Ability to maintain the procurement and logistics filing system,
Ability to interact effectively with international and national personnel
Adaptability to unanticipated circumstances,
Microsoft Office computer skills and experience with using email.
Ability to communicate in English and Hausa
Proven ability to solve problems independently without supervision

Application Deadline

23rd January, 2019.

How to Apply

Interested and qualified candidates should submit no more than 4 page CV and Cover Letter in one document, addressing the position requirements to: ng-recruitment.nigeria@mercycorps.org

Note

-All applications must include the position title and Reference Number in the subject line.
-CV and cover letter and should not be more than 4 pages.
-Please note that only short-listed candidates will be contacted for interview and we are an equal opportunity organization so women are strongly encouraged to apply for this position.

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Enoch Olisa

Enoch Olisa

I am passionate about helping young people.

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